Case 02 · Creator Agency · Operations
Cross-Workspace Sync Engine
FreshStack built a fully automated sync engine that exports deliverables, briefs, and client data from one workspace into a partner's, and keeps everything aligned on a rolling schedule.
- 0
- revenue protected
- 0
- hours saved
- 0
- manual syncs
Before · The friction
The agency managed 4,000+ creator deliverables in their own workspace, but an affiliate partner needed live visibility into a filtered subset. Two separate environments had to stay in sync without anyone copying and pasting.
The system · Cross-workspace sync engine
Inputs
- Deliverables database
- Briefs database
- Client records
What runs
- 01Match clients across workspaces automatically
- 02Export new briefs and deliverables to partner
- 03Sync statuses, dates, and permissions on schedule
Outputs
- Live deliverable mirror for partner
- Auto-corrected permissions
- Instant alerts for mismatches
We built a fully automated sync engine that keeps both workspaces aligned around the clock. Records match, deliverables export, permissions stay correct, and alerts fire the moment something needs attention, all without a single manual update.
After · The return
- ✓
Built for the agency's largest partner. Accurate, real-time data was non-negotiable to retain the relationship.
- ✓
Permission enforcement ensures the right people always have access.